Job offer – Event Manager

Event Manager in the area of patient advocacy and patient engagement

The European Patient Advocacy Institute (EPAI), established as a non-profit organisation in Germany in 2017, acts as an education and research platform to strengthen patient advocacy and patient involvement.


We are looking for an engaged Event Manager, to drive forward our exciting activities in patient engagement and patient advocacy.

      • Full time / 1-year contract, with an option to extend.
      • Working language is English.
      • Travel up to 30 days a year.
      • Home based, European Union, preferably Germany, Belgium or Spain.
      • Gross salary: 40.000-45.000 EUR/year.


      • Plan and execute EPAI’s annual events calendar, including conferences, workshops, seminars, webinars, patient summits, and the WECAN Academy, in coordination with the management team and relevant stakeholders.
      • Manage all aspects of event logistics for patient summits, including venue selection, vendor management, budgeting, registration, catering, audio-visual equipment, and onsite coordination.
      • Oversee the planning and execution of the WECAN Academy, a flagship educational program aimed at building the capacity of patient advocates across Europe, including curriculum development, faculty recruitment, participant selection, and logistical coordination.
      • Develop and implement event marketing and promotional strategies to attract attendees to EPAI’s events, including designing promotional materials, creating event websites, managing social media campaigns, and coordinating outreach efforts to patient advocacy organisations.
      • Collaborate with internal teams, including communications, policy, research, and education departments, to align event content and themes with EPAI’s advocacy priorities and educational objectives.
      • Coordinate with speakers, panellists, and moderators to ensure their participation in events, provide them with necessary support and information, and facilitate their engagement with attendees.
      • Monitor and evaluate the success of events, including attendee satisfaction, engagement levels, and impact on advocacy outcomes and educational objectives, and provide recommendations for improvement.
      • Cultivate and maintain relationships with external partners, sponsors, and donors to secure funding and support for events, including patient summits, the WECAN Academy, and other patient events.
      • Keep abreast of emerging trends and best practices in event management and patient education and incorporate innovative ideas into EPAI’s events and educational programs.
      • This expanded list of responsibilities ensures that the Event Manager is fully engaged in organising a diverse range of events, including patient summits, educational programs like the WECAN Academy, and other patient-focused initiatives.


Required experience and skills

      • Minimum professional experience of 5 years as Event Manager.
      • Experience in delivering work on time and within budget.
      • Excellent organisational, communication and problem-solving skills.
      • Very advanced English (C2), written and spoken.
      • Professional skills in developing and holding PPT presentations.
      • High-level ability to use electronic office and online tools (Word, Excel, PowerPoint, SharePoint, Email, Telegram).
      • Ability to be pro-active, flexible, self-driven and work independently from home office and our Munich office (if needed), within tight deadlines.
      • Experience of collaborative working in a virtual environment (with a team distributed across Europe).
      • Commitment to patient-centred healthcare and the core values of patient-led organisations.
      • Availability to travel 

Desired experience and skills

      • Knowledge/experience in working with pharmaceutical companies, preferably in the field of patient engagement and patient advocacy.
      • Knowledge/experience in collaborating/working with patient communities/patient organisations.
      • Knowledge/experience in working either in the non-profit sector, in a health-related consultancy or in patient advocacy.
      • Knowledge of European healthcare system.
      • Knowledge of EU law is a plus.
      • Knowledge of additional languages is a plus.

How to Apply

    • Apply for this job offer by sending your CV and your motivation letter to with the subject “Application Event Manager”.